I.
Introduction
(Heading 1) All manuscripts must be in
English. These guidelines include complete descriptions of the
fonts, spacing, and related information for producing your
proceedings manuscripts. Please follow them and if you have any
questions, direct them to the production editor in charge of your
proceedings at Conference Publishing Services (CPS): Phone +1 (714)
821-8380 or Fax +1 (714) 761-1784.
This template provides authors with most of the formatting
specifications needed for preparing electronic versions of their
papers. All standard paper components have been specified for three
reasons: (1) ease of use when formatting individual papers, (2)
automatic compliance to electronic requirements that facilitate the
concurrent or later production of electronic products, and (3)
conformity of style throughout a conference proceedings. Margins,
column widths, line spacing, and type styles are built-in; examples
of the type styles are provided throughout this document and are
identified in italic type, within parentheses, following the
example. PLEASE DO NOT RE-ADJUST THESE MARGINS. Some components,
such as multi-leveled equations, graphics, and tables are not
prescribed, although the various table text styles are provided.
The formatter will need to create these components, incorporating
the applicable criteria that follow.
II.
Type Style and Fonts
Wherever Times is specified, Times Roman or Times New Roman may be
used. If neither is available on your word processor, please use
the font closest in appearance to Times. Avoid using bit-mapped
fonts if possible. True-Type 1 or Open Type fonts are preferred.
Please embed symbol fonts, as well, for math, etc.
III.
Ease of Use
A. Selecting a
Template (Heading 2)
First, confirm that you have the correct template for your paper
size. This template has been tailored for output on the US-letter
paper size. If you are using A4-sized paper, please close this
template and download the file for A4 paper format called
“CPS_A4_format”.
B. Maintaining
the Integrity of the Specifications
The template is used to format your paper and style the text. All
margins, column widths, line spaces, and text fonts are prescribed;
please do not alter them. You may note peculiarities. For example,
the head margin in this template measures proportionately more than
is customary. This measurement and others are deliberate, using
specifications that anticipate your paper as one part of the entire
proceedings, and not as an independent document. Please do not
revise any of the current designations.
IV.
Prepare Your Paper Before
Styling
Before you begin to format your paper, first write and save the
content as a separate text file. Keep your text and graphic files
separate until after the text has been formatted and styled. Do not
use hard tabs, and limit use of hard returns to only one return at
the end of a paragraph. Do not add any kind of pagination anywhere
in the paper. Do not number text heads-the template will do that
for you.
Finally, complete content and organizational editing before
formatting. Please take note of the following items when
proofreading spelling and grammar:
A.
Abbreviations and Acronyms
Define abbreviations and acronyms the first time they are used in
the text, even after they have been defined in the abstract.
Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms do not
have to be defined. Do not use abbreviations in the title or heads
unless they are unavoidable.
B. Units
·
Use either SI (MKS) or CGS as primary units. (SI units are
encouraged.) English units may be used as secondary units (in
parentheses). An exception would be the use of English units as
identifiers in trade, such as “3.5-inch disk drive”.
·
Avoid combining SI and CGS units, such as current in amperes and
magnetic field in oersteds. This often leads to confusion because
equations do not balance dimensionally. If you must use mixed
units, clearly state the units for each quantity that you use in an
equation.
·
Do not mix complete spellings and abbreviations of units: “Wb/m2”
or “webers per square meter”, not “webers/m2”.
Spell out
units when they appear in text: “. . . a few henries”, not “. . . a
few H”.
·
Use a zero before decimal points: “0.25”, not “.25”.
C. Equations
The equations are an exception to the prescribed specifications of
this template. You will need to determine whether or not your
equation should be typed using either the Times New Roman or the
Symbol font (please no other font). To create multileveled
equations, it may be necessary to treat the equation as a graphic
and insert it into the text after your paper is styled.
Number equations consecutively. Equation numbers, within
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use the
solidus ( / ), the exp function, or appropriate exponents.
Italicize Roman symbols for quantities and variables, but not Greek
symbols. Use a long dash rather than a hyphen for a minus sign.
Punctuate equations with commas or periods when they are part of a
sentence, as in
a
+ b
= c.
(1)
Note that the equation is centered using a center tab stop. Be sure
that the symbols in your equation have been defined before or
immediately following the equation. Use “(1)”, not “Eq. (1)” or
“equation (1)”, except at the beginning of a sentence: “Equation
(1) is . . .”
D. Some Common
Mistakes
·
The word “data” is plural, not singular.
·
The subscript for the permeability of vacuum
m0,
and other common scientific constants, is zero with subscript
formatting, not a lowercase letter “o”.
·
In American English, commas, semi-/colons, periods, question and
exclamation marks are located within quotation marks only when a
complete thought or name is cited, such as a title or full
quotation. When quotation marks are used, instead of a bold or
italic typeface, to highlight a word or phrase, punctuation should
appear outside of the quotation marks. A parenthetical phrase or
statement at the end of a sentence is punctuated outside of the
closing parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.)
·
A
graph within a graph is an “inset”, not an “insert”. The word
alternatively is preferred to the word “alternately” (unless you
really mean something that alternates).
·
Do not use the word “essentially” to mean “approximately” or
“effectively”.
·
In your paper title, if the words “that uses” can accurately
replace the word “using”, capitalize the “u”; if not, keep using
lower-cased.
·
Be aware of the different meanings of the homophones “affect” and
“effect”, “complement” and “compliment”, “discreet” and “discrete”,
“principal” and “principle”.
·
Do not confuse “imply” and “infer”.
·
The prefix “non” is not a word; it should be joined to the word it
modifies, usually without a hyphen.
·
There is no period after the “et” in the Latin abbreviation “et
al.”.
·
The abbreviation “i.e.” means “that is”, and the abbreviation
“e.g.” means “for example”.
An excellent style manual for science writers is [7].
V.
Using the
Template
After the text edit has been completed, the paper is ready for the
template. Duplicate the template file by using the Save As command,
and use the naming convention prescribed by your conference for the
name of your paper. In this newly created file, highlight all of
the contents and import your prepared text file. You are now ready
to style your paper.
A. Authors and
Affiliations
The template is designed so that author affiliations are not
repeated each time for multiple authors of the same affiliation.
Please keep your affiliations as succinct as possible (for example,
do not differentiate among departments of the same organization).
This template was designed for two affiliations.
1) For author/s of only
one affiliation (Heading 3): To change the default, adjust the
template as follows.
a) Selection (Heading 4): Highlight all author
and affiliation lines.
b) Change number of columns: Select Format
>
Columns >Presets > One Column.
c) Deletion: Delete the author and
affiliation lines for the second affiliation.
d) For author/s of more than two affiliations:
To change the default, adjust the template as follows.
e) Selection: Highlight all author and
affiliation lines.
f) Change number of columns:
Select Format >
Columns > Presets > One Column.
g) Highlight author and affiliation lines of
affiliation 1 and copy this selection.
h) Formatting: Insert one hard return
immediately after the last character of the last affiliation line.
Then paste the copy of affiliation 1. Repeat as necessary for each
additional affiliation.
i) Reassign number of columns:
Place your cursor to the right of the last character of the last
affiliation line of an even numbered affiliation (e.g., if there
are five affiliations, place your cursor at end of fourth
affiliation). Drag the cursor up to highlight all of the above
author and affiliation lines. Go to Format > Columns and
select “2 Columns”. If you have an odd number of affiliations, the
final affiliation will be centered on the page; all previous will
be in two columns.
B. Identify the
Headings
Headings, or heads, are organizational devices that guide the
reader through your paper. There are two types: component heads and
text heads.
Component heads identify the different components of your paper and
are not topically subordinate to each other. Examples include
Acknowledgments and References and, for these, the correct style to
use is “Heading 5”. Use “figure caption” for your Figure captions,
and “table head” for your table title. Run-in heads, such as
“Abstract”, will require you to apply a style (in this case,
italic) in addition to the style provided by the drop down menu to
differentiate the head from the text.
Text heads organize the topics on a relational, hierarchical basis.
For example, the paper title is the primary text head because all
subsequent material relates and elaborates on this one topic. If
there are two or more sub-topics, the next level head (uppercase
Roman numerals) should be used and, conversely, if there are not at
least two sub-topics, then no subheads should be introduced. Styles
named “Heading 1”, “Heading 2”, “Heading 3”, and “Heading 4” are
prescribed.
C. Figures and
Tables
1) Positioning Figures and Tables: Place
figures and tables at the top and bottom of columns. Avoid placing
them in the middle of columns. Large figures and tables may span
across both columns. Figure captions should be below the figures;
table heads should appear above the tables. Insert figures and
tables after they are cited in the text. Use the abbreviation “Fig.
1”, even at the beginning of a sentence.
TABLE I.
Table Type Styles
Table Head
|
Table Column Head
|
Table column subhead
|
Subhead
|
Subhead
|
copy
|
More table copya
|
|
|
Borders and Shading > Select “None”. ' hspace=12
src='file:///C:/DOCUME~1/ADMINI~1/LOCALS~1/Temp/msohtml1/13/clip_image001.gif'
width=342 align=left v:shapes='_x0000_s1026'>a. Sample of a
Table footnote. (Table footnote)
Figure 1.
Example of a ONE-COLUMN figure
caption.
Please see last page of this document for AN EXAMPLE of a 2-COLUMN
Figure.
Figure Labels: Use 8 point Times New Roman for Figure labels. Use
words rather than symbols or abbreviations when writing Figure axis
labels to avoid confusing the reader. As an example, write the
quantity “Magnetization”, or “Magnetization, M”, not just “M”. If
including units in the label, present them within parentheses. Do
not label axes only with units. In the example, write
“Magnetization (A/m)” or “Magnetization {A[m(1)]}”, not just “A/m”.
Do not label axes with a ratio of quantities and units. For
example, write “Temperature (K)”, not “Temperature/K”.
D. Footnotes
Use footnotes sparingly (or not at all) and place them at the
bottom of the column on the page on which they are referenced. Use
Times 8-point type, single-spaced. To help your readers, avoid
using footnotes altogether and include necessary peripheral
observations in the text (within parentheses, if you prefer, as in
this sentence).
VI.
Copyright Forms and Reprint Orders
You must submit the IEEE Electronic Copyright Form (ECF) per Step 7
of the CPS author kit’s web page. THIS FORM MUST BE SUBMITTED IN
ORDER TO PUBLISH YOUR PAPER.
Please see Step 9 for ordering reprints of your paper. Reprints may
be ordered using the form provided as <reprint.doc> or
<reprint.pdf>.
Acknowledgment
The preferred spelling of the word “acknowledgment” in America is
without an “e” after the “g”. Avoid the stilted expression, “One of
us (R.B.G.) thanks . . .”
Instead, try
“R.B.G. thanks”. Put applicable sponsor acknowledgments here; DO
NOT place them on the first page of your paper or as a
footnote.
References
List and number all bibliographical references in 9-point Times,
single-spaced, at the end of your paper. When referenced in the
text, enclose the citation number in square brackets, for example
[1]. Where appropriate, include the name(s) of editors of
referenced books. The template will number citations consecutively
within brackets [1]. The sentence punctuation follows the bracket
[2]. Refer simply to the reference number, as in [3]—do not use
“Ref. [3]” or “reference [3]” except at the beginning of a
sentence: “Reference [3] was the first . . .”
Number footnotes separately in superscripts. Place the actual
footnote at the bottom of the column in which it was cited. Do not
put footnotes in the reference list. Use letters for table
footnotes.
Unless there are six authors or more give all authors’ names; do
not use “et al.”. Papers that have not been published, even if they
have been submitted for publication, should be cited as
“unpublished” [4]. Papers that have been accepted for publication
should be cited as “in press” [5]. Capitalize only the first word
in a paper title, except for proper nouns and element
symbols.
For papers published in translation journals, please give the
English citation first, followed by the original foreign-language
citation [6].
[1]
G. Eason, B. Noble, and I. N.
Sneddon, “On certain integrals of Lipschitz-Hankel type involving
products of Bessel functions,” Phil. Trans. Roy. Soc. London, vol.
A247, pp. 529–551, April 1955.
(references)
[2]
J. Clerk Maxwell, A Treatise on
Electricity and Magnetism, 3rd ed., vol. 2. Oxford: Clarendon,
1892, pp.68–73.
[3]
I. S. Jacobs and C. P. Bean,
“Fine particles, thin films and exchange anisotropy,” in Magnetism,
vol. III, G. T. Rado and H. Suhl, Eds. New York: Academic, 1963,
pp. 271–350.
[4]
K. Elissa, “Title of paper if
known,” unpublished.
[5]
R. Nicole, “Title of paper with
only first word capitalized,” J. Name Stand. Abbrev., in
press.
[6]
Y. Yorozu, M. Hirano, K. Oka,
and Y. Tagawa, “Electron spectroscopy studies on magneto-optical
media and plastic substrate interface,” IEEE Transl. J. Magn.
Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th Annual Conf.
Magnetics Japan, p. 301, 1982].
[7]
M. Young, The Technical
Writer’s Handbook. Mill Valley, CA: University Science, 1989.
[8]
Electronic Publication: Digital
Object Identifiers (DOIs):
Article in a journal:
[9]
D. Kornack and P. Rakic, “Cell
Proliferation without Neurogenesis in Adult Primate Neocortex,”
Science, vol. 294, Dec. 2001, pp. 2127-2130,
doi:10.1126/science.1065467.
Article in a conference proceedings:
[10]
H. Goto, Y. Hasegawa, and M. Tanaka, “Efficient
Scheduling Focusing on the Duality of MPL Representatives,” Proc.
IEEE Symp. Computational Intelligence in Scheduling (SCIS 07), IEEE
Press, Dec. 2007, pp. 57-64, doi:10.1109/SCIS.2007.357670.
Example of a TWO-COLUMN figure caption: (a) this is the format for
referencing parts of a figur
